Gmail Backup Wizard for Windows & Mac OS


Keep your Gmail account data secure by creating Gmail backup on the computer.

Data corruption, hacker attack and many more worst situation may appear anytime. To protect your important data, regular backup is only one solution. Not only desktop-based email clients user need to take regular backup of their useful data. Web-based email accounts backup like Gmail is also benefical to avoid losing data.

"In 2011 a massive 150,000 user accounts were cleared of emails and contacts due to a technical error and while the accounts were eventually restored, some were left without access to their data for 24 hours. Because they are accessible from anywhere by anyone with the correct login credentials, Gmail accounts are also vulnerable to being hacked. Gmail is known to delete accounts for spamming or other use against their terms of service."

What is the Best Way to Backup Gmail Emails?

Well, Gmail allows its users to save emails to portable document file as backup or for printing. But it does not able to save all Gmail emails and other data in a single attempt. Also, attachments are not saved with their emails manually. So what to do next? Is another way avaiable to download Gmail emails to PC?

Tool4Mail Gmail Backup Wizard is all-in-one solution to backup Gmail emails to computer with attachments. It provides multiple saving options for Gmail archive.


Gmail Archive Tool is easy to use and archive Gmail emails to PC in multiple file types. It offers 90+ email services, you can create backup of Gmail email into cloud accounts, file formats and email clients. It is:

  • Secure to Use
  • Standalone Utility
  • Windows 11 Compatible

Solution Provided by Tool4Mail Gmail Backup Tool:

Introducing Reliable Gmail Backup Wizard that's Simple & Affordable

If you want the fast and reliable email backup solution then do not worry!! We would like to suggest the best solution that is secured and works instantly to backup Gmail emails to PC.

Tool4Mail Gmail Email Backup Tool is the professional software that archive Gmail account data easily with filter choices and bulk migration facilities. This tool is the best software which assists users to save Gmail emails in different saving formats.

Plus, the software helps you to backup photos from Gmail account without losing data. The software is capable enough to transfer emails from multiple Gmail account with full accuracy rate.


Steps to Backup Gmail Emails to PC on Windows OS are;

Step 1. Run Gmail Backup tool and click on Open >> Email Accounts option.

launch gmail backup wizard  

Step 2. Enter your Gmail login details to sign in.

enter login details  

Step 3. Select mailbox folders to export and Choose file saving option.

select file type  

Step 4. Set destination folder and click Save button.

backup gmail emails  

Done!! Now, software will start downloading Gmail archive to local drive.

Steps to Download Gmail Emails to Computer on Mac OS are;


Step 1. Run Mac Gmail Email Backup Wizard and enter your account credentials.

mac gmail backup wizard  

Step 2. Choose the folder and pick the desired file format.

select format  

Step 3. Hit on the "Start Backup" for creating Gmail Backup with attachments.

backup gmail emails  

There is also a free manual archiving of Gmail emails using Google Takeout feature. Users will do this methodology if they require to perform it manually and have sufficient time. It includes utilizing the google takeout feature, which permits you to archive Gmail content to the system location.

Manual Method to Archive Gmail Emails to Computer are;

Step 1. Go to and Sign in your Google Account.

Step 2. Select Mail from given option and choose MBOX format.

Step 3. Now, click on “Next”.

Step 4. Choose file type, frequency and destination from given options.

Step 5. Click on “Create Export”.

When your Gmail archive is ready, you'll be notified of the archive's location through email. Follow the instruction given in the email to access your Gmail emails.



  • No selective option
  • Size limitation
  • Take time to Backup emails from Gmail account (2 to 3 days)

Key Features of Best Gmail Backup Wizard

Multiple Saving Options

Tool4Mail Gmail Email Backup Tool allows you to save the email in many saving options that supported by different email clients. Users can import Gmail emails to Office 365, G Suite, and other email services Along with this, it provides facility to import emails from one Gmail account to another. Moreover, you can import Gmail to Thunderbird account directly.

Preserve Key Elements

Gmail Backup Tool preserves key elements and Metadata. It helps you to save your emails in the original format without any error. After downloading emails, several users worried that it is in the original format or not. No need to worry, this software preserves key elements of emails throughout the process.

IMAP Support

IMAP is one of the most important features of Gmail archive tool which was not introduced by any other software. If your desire saving option is not listed on the menu. Then you can select the IMAP option to transfer your emails to the desired service provider. By using this, you can send emails to all the email service provider (GoDaddy, webmail, in motion, etc.) by applying the IMAP setting.

Selective Backup

IMAP Backup Wizard is the only application that has a selective option that helps users to backup the desire mailbox folder. This option will help you to get rid of complete Gmail Email backup. By applying a selective backup option in this application will automatically save time and manual efforts.

Email Filter

Advance filter option is the most prominent feature of the Gmail Backup Wizard. Using this option, you can apply email filters (subject, date range, to, and from) to download only specific emails from the Gmail account.

File Naming Option

While saving emails to a particular file format, you need to name them according to a set of a particular combination. File naming option in Gmail Email Backup Software has been designed to help users to save emails to a particular file format. It offers various file naming conventions like Date + Subject + Time, Subject + Date + Time, Date + Subject, etc. Users can export emails in multiple output variations.

User-friendly Interface

The interface of Gmail Backup Wizard is so simple that even non-technical users can effortlessly use this tool to backup Gmail emails to PC or any storage device (memory card, external disk drive, flash drive, etc.). You can use this Gmail Archive tool without any further assistance.

Final Words

If you require a fast and reliable Gmail Backup Wizard, you can trust Tool4Mail to do this job for you. Grab your license now and start saving your Gmail emails today, or you can test drive Tool4Mail for free in trial version and experience the Tool4mail difference itself.

Queries Resolved in this Blog:

  • Can I backup my Gmail emails?
  • How do I save my Gmail emails to my hard drive?
  • Can I transfer emails from one Gmail account to another?
  • Can I download all of my Gmail emails at once?
  • How do I backup and restore emails in Gmail?
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