Exchange Online Backup Wizard - Archive Hosted Exchange Mailbox


Email is the basic need of users to communicate for their professional and personal use. There are several cloud-based email services that can be used to send/receive emails and manage daily tasks. To protect their valuable data, users now want to take backup of emails so that they can be restored if needed. But user are still confused when using any method for the Exchange online email backup.

Here, we will help you to choose the best solution to backup Exchange online mailbox to local drive. To accomplish this task quickly and accurately, Tool4Mail Exchange Online Backup Wizard is the smart choice. This allows to save Exchange emails to PC, desktop-based email clients and other cloud services.

Before jumping to the solution, let's take a look at what is Exchange Online and why it is needed to backup hosted Exchange emails. After we move to the Best Email Backup Software for archiving mailbox.

Microsoft Exchange Online is a hosted messaging solution that offers email, calendars, contacts, and tasks from PC, web, and mobile devices. It offers businesses most of the benefits that on-premises Exchange deployments offer. Users connect to Exchange Online through the Microsoft Outlook desktop client, Outlook on the web with a web browser.

Why Need to Backup Exchange Online Mailbox?

Many reasons prompt companies for Exchange online email backup. Some of them are mentioned below:

  • Users want to backup Exchange emails and import them into other email accounts or services.
  • Backup Hosted Exchange mailboxes and access email for future needs.
  • Users want to save Exchange emails in PDF file format for printing.

Know More About Tool4Mail Exchange Online Backup Wizard

This software provides the best way to archive hosted Exchange malbox to the hard drive. It has an ability to save Exchange online emails along with all the attached information. With this, it is possible for the users to backup emails from all mail folders at one time. This is one of the best feature of the tool that loved by many users.

Hosted Exchange Backup wizard let you securely and quickly backup hosted Exchange emails. One can successfully download multiple emails at once with no loss of data and modifying any information. It is easily accessible by any novice without having strong technical knowledge. So, do not worry all non-technical person, this tool helps you to backup Exchange online mailbox to computer or other accounts.

The Exchange online email backup tool also provides option to the users to search and archive only required emails by using the search facility. This is another best feature of this software that makes it best from other backup tools.

You can free download Exchange online backup wizard on any version of Windows OS. After follow the listed steps to backup hosted exchange emails.

Steps to Backup Exchange Online Mailbox are as follows;

Step 1. Click on Open and select Email Accounts then add account.

launch exchange online backup wizard

Step 2. Now, type your online Exchange login id and password.

enter id and password

Step 3. Choose the mail folder according to the requirements.

select saving option

Step 4. Select file format in which you want to archive emails and click Save.

backup exchange online mailbox

After completed the Exchange online email backup process, you can now access your mailbox on your system.

Benefits of Hosted Exchange Backup Software

There are multiple advantages of using Tool4Mail Exchange online backup wizard for archiving mailbox. Here is the list of some features of the software:

Backup Hosted Exchange Mailboxes

This is one stop solution to archive Exchange online emails to computer or USB. With this, you can save Exchange emails to PST, PDF, MBOX, EML, and other file formats. Moreover, you can import emails from Exchange online to Gmail, Microsoft 365, Zoho Mail, Axigen, Comcast, Kerio connect webmail, and other cloud-based email acocunts. Along with this, you can export emails to Thunderbird, Outlook, and many desktop-based email clients.

Backup Large Mailboxes

The software allows you to archive large size mailboxes from hosted Exchange. It is a powerful solution that provides support to backup Exchange online mailbox without any size limitation bar. Additionally, you are free to download limitless Exchange online mailboxes without any fear of data corruption or modification.

Free Preview Available

It also preview option that helps users to view all email data. After adding the hosted Exchange account credentials into the panel, the tool automatically load all mailboxes. User can select and view email from any folder. It also provides preview of all attached information like links, documents, images, etc.

Search Option

Hosted Exchange Backup Wizard provides the search option to find a specific email. You can search emails based on various criteria such as to, from, date, attachments, subject, time, etc. User only needs to type specific keyword in the search box or select start or end date, the tool will show only specific emails automatically. This is the best way to avoid downloading unnecessary emails and save space.

Save Time & Money

The Exchange online backup wizard is loaded with all the features that any user want to backup Exchange online mailbox. It also has the ability to archive multiple Hosted Exchange emails in a single click. This saves users a lot of time and money as well.

Free Download and Support

You can free download exchange online email backup software on your computer. The free trial version provides support for creating backups of only 25 items. Additionally, if you have any questions or suggestions about the Hosted Exchange Backup Wizard, you can contact the support team. You will receive an answer to your request as soon as possible.


This is the good decision to backup Exchange online mailbox to hard drive. But creating backup of large mailboxes in not that easy for the users especially when user is confused which method is best. To make this task easier, we suggested Tool4Mail Exchange Online Backup wizard here. This helps you to backup hosted Exchange to PC, cloud services and desktop email applications.

If you have any doubts about the tool's performance, security or speed, you can download the free version of the hosted Exchange Backup Wizard first. The demo edition has all the features included in the full version. This allows you to check the overall working, speed and security of the software.

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